What is bcc and cc in an email

These five tips get beginners started and provide info for those who already know how to use Bcc. Microsoft Outlook Connect. Get things done. Probably one of the biggest hurtles that customers face is figuring out how to add or remove Bcc to or from an email.

Bcc appears in the Send area of your email, below Cc. Cc appears in the Send area by default. All recipients appear in the header section of your message.

When you want to keep recipients hidden from people on the To: line, then you add them to the Bcc line. Tip 4 and 5 give you two reasons you might want to do that. This is especially handy when there are lots of people on the To or Cc line who Reply All during a long email conversation. Your inbox would be inundated with emails when all you needed to care about was the first one. Alternatively, put the information you would like to share into a message designed for general consumption—either through a Streams post or by sharing the email conversation with your colleagues—where you can give the necessary context to help people understand it.

The best way to use the CC field is to expand an email conversation to colleagues who can make a genuine contribution to it.

Adding new recipients without first asking can also lead to accidentally leaking private or proprietary information. A better approach is to designate one team member who can collect important information into a single email update. When it comes to using the BCC field, there is a simple rule to follow: use it carefully.

You should always ensure that you use your email system in a way that protects the privacy of your recipients, and BCC is a helpful tool in that regard. Another issue to be aware of when using the BCC field is accidentally breaking the privacy laws that apply in your region. Using the BCC field can be interpreted as sharing this information without the consent of the main recipient, and could lead to you being fined in countries with strict censorship laws.

Finally, a rule that applies to the use of email more generally, and not just the CC and BCC fields: be respectful. If you can have a quick chat with a colleague instead of writing an email, do so. You want to send a copy of your email to your manager, so that he is kept in the loop. When you CC an email to someone, the recipients in both the To field and the CC field are able to see the email addresses of each other. To avoid this, i.

From a technical point of view, the CC field works exactly like the TO field in email. So why do you need the CC field? It really just boils down to email etiquette. When composing the email, the TO field is for those recipients who the email is directly intended for. On the other hand, the CC field is for those recipients who are receiving the email as a courtesy or so that they are kept in the loop.

As the email addresses mentioned in the BCC field stay private and hidden, here are some examples where you can use BCC to your own advantage.

The CC field allows you to send a copy of the email with any recipient of your choice. In most cases, the CC field is used to keep someone in the loop, or to share the same email with them. This is a quick-fire way to clutter your inbox. If the email has attachments, copies of those attachments are created and delivered to every recipient mentioned in the TO and CC fields.