How long voicemail can you leave

Clearly state if you would like to receive a callback, or if you will retry your call. If you wish to be called back, state when you are available to take the call. If you are the one calling back, let them know when to expect your call.

Just make sure that you follow up and try again exactly when you said you would. This is not a university lecture. Short, sweet, and to the point. Make sure you touch on the most important reason for your call.

If your voicemail is over 30 seconds long, it is far too long. Work on trimming the insubstantial information our of your voicemails. You are asking for a call back to discuss all the details in depth, and your voicemail messages should reflect this. Just like any professional business communication, make sure the last items you leave are your name and contact details. Repeat both at least twice during your voicemail.

With regards to your telephone number, pauses in your speech will give your listener a chance to catch up and not miss any details. If you need to leave an email address, spell it out. If they need to, they can replay your message. If you think your voicemail got disconnected before you finished, here is an easy solution. Simply call back, stating first that you believe your previous call was cut off.

Finish the rest of your message, keeping it short and to the point. Always restate your name and telephone number on any second call. As with most things, practice takes away your nerves. Use your mobile phone to call your home phone and leave several messages. Then listen to them all. If you are calling friends, end your message by letting them know you are working on your voicemail skills and would love their feedback.

Alternatively, watch YouTube videos of communication experts leaving voicemails to see how they do it. Every time! How is your voicemail going to stand out from the crowd? The answer is context. We no longer live in a world where content is king. Context is king and context equals relevance. For example, I might say I wanted to thank you for accepting my LinkedIn request and tell you how RingDNA provides a total call solution for your sales teams.

Another might be, thank you for downloading our latest eBook and I was wondering if I could help you make a decision with X, Y or Z. Quickly delivering a value proposition tailored to the prospect is critical. Deliver a message that helps the prospect see an idealized version of themselves.

Like a cowboy, keep it simple, clear, and uncomplicated. Some examples that I use when leaving a voicemail may include:. Your prospects are very unlikely to have a pen sitting in their hand. Instead, their finger is probably sitting on that delete button. Say the critical information twice. That includes name, company and phone number. People want to talk to winners and therefore, you need to sound like a winner. Find something that pumps you up to get you back in the game and leaving better voicemails.

Expect to get voicemail and be ready with the important facts: state your name clearly and slowly, explain that you want to clarify the meaning of your previous message, and read from your notes. End with your contact number again and then hang up. Do not ramble on with apologies or explanations.

Make this one count. Here are 7 tips to improve your communication skills. If you left a truly wretched message full of inappropriate words, or your tone sounded accusatory or openly angry, you must apologize.

You still need to convey important information but in an emotionally mature way. Again, jot down what you actually intend the other person to know without the invective , then call, state your name clearly, and provide a contact number. It was inappropriate. If you left some sort of rambling vocalization that will make the recipient think a baby or your butt dialed their voicemail, own it and move on. Call back, state your name and a contact number.